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cic board of DIrectors
roles and responsibilities

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CHairPERSON 

Voluntary role. The candidate will ideally have experience ideally in not for profit or in the business sector. 4 meetings of 1-2hrs per year plus necessary communication with secretary and MD in between meetings. Amount of time variable but expected on average to be no more than 1 day a month. 

Leadership and governance

  • Lead the board and ensure it functions effectively, focusing on strategic goals and long-term success. 

  • Ensure the CIC complies with its constitution, legal requirements, and governance duties in conjunction with secretary.

  • Maintain high standards of governance and transparency, 

  • Promote a positive and constructive board culture

  • Ensure the board has the right mix of skills, knowledge, and experience. 

 

Meeting management

  • Set the agenda for board meetings in consultation with the MD.

  • Chair board meetings, ensuring they are efficient, orderly, and focused on key tasks.

  • Facilitate discussions and ensure all members have the opportunity to participate.

  • Approve meeting minutes. 

 

Strategic and operational oversight

  • Contribute to the development and implementation of the CIC's strategy and purpose. 

  • Ensure that the overall financial health of the company is overseen by the board including approval of budgets and P and L. 

  • Ensure the organisation is managed effectively and its statutory objectives are being met. 

  • Ensure risks to the organisation are identified, monitored and mitigated by the board.  

 

Representation

  • Act as a figurehead for the CIC, representing it at external meetings and events.

  • Communicate the vision and purpose of the organisation.

  • Serve as a key point of contact between the board and the senior team. 

treasurer

Mission

Voluntary role. The candidate will have experience in accountancy and preferably in financial strategy. 4 meetings of 1-2hrs per year plus necessary communication with secretary and MD in between meetings. Amount of time variable but expected on average to be no more than 1 day a month

Financial oversight and management

  • Oversee the presentation of budgets, internal management accounts, and annual financial statements to the board. 

  • Ensure proper accounting records and procedures are in place. 

  • Monitor cash flow and advise on the financial viability of the CIC. 

  • Develop and implement a reserve policy. 

  • Ensure financial systems and controls are robust and followed. 

Reporting and compliance

  • Liaise with MD and the accountants to submit accounts on time.

  • Prepare and present financial reports to the board. 

  • Ensure compliance with financial and statutory regulations. 

 

Strategic guidance

  • Advise the board on the financial implications of the company's strategic plan. 

  • Contribute to the achievement of business objectives by providing financial advice and guidance. 

 

Governance and administration

  • Be a co-signatory for bank accounts

  • Ensure processes are in place to for bills to be paid promptly.

  • Maintain an overview of the organisation's financial affairs.

Secretary

Voluntary role. The candidate will have experience in Secretarial/Administration/board work. 4 meetings of 1-2hrs per year plus necessary communication with secretary and MD in between meetings. Amount of time variable but expected on average to be no more than 1 day a month

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  • Administration to support board meetings in conjunction with the Chair and MD, including taking accurate minutes and recording and monitoring of action points. 

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  • Monitoring and reporting on the implementation of action points decided during meetings. 

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  • Ensure the CIC complies with its constitution, legal requirements, and governance duties in conjunction with chair including filing any changes to company information with companies house. 

Health and safety officer

Voluntary role. The candidate will have experience in Health and safety management.  4 meetings of 1-2hrs per year plus necessary communication with secretary and MD in between meetings. Amount of time variable but expected on average to be no more than 1 day a month

Support MD and board to:

  • Do what is in our power to ensure the health and safety of those who work for, or receive services from CUP Ceramics CIC.

  • Understand and mitigate the risks to health and safety in our building at 10, Foley Estate, Hereford.

  • Understand and mitigate the risks for employees, freelancers and students where services are delivered in other settings.

  • Prevent accidents and cases of ill-health.

  • Regularly review our health and safety policy

 

Advise and support the MD to:

  • Prepare and review risk assessment jointly with named board member

  • Ensure agreed checks on equipment are carried out on time

  • Ensure all users of the building understand the health and safety procedures.

  • Ensure all team members are adequately trained on all health and safety matters.

  • Record accidents and near misses

  • Make RIDDOR report in event of hospitalisation from building.

  • Oversee emergency procedures

  • Consult and liaise with teachers and tenants of the building on health and safety matters

  • Undertake fire risk assessment with other tenants including Hereford Yoga CIC. 

  • Report to the CIC board on health and safety policy, risks and mitigation annually.

How to apply

Please email a covering letter (max 300 words)

and contact details specifying which role you are applying for in the email subject field, along with your CV to cupceramics@gmail.com by 27th November 2025.

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